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Home | MS Outlook Quick Tips
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MS Outlook Quick Tips
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Access a Hotmail Account with Outlook |
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Friday, 19 May 2006 12:42 |
Note: You will need to make sure have an MSN Hotmail Plus subscription for the Hotmail account you want to access.
From the top of the window Select Tools, E-mail Accounts. Select Add a new e-mail account and then click Next. Choose HTTP as the Server Type and click Next again.
Enter in your account details as prompted.
Select Hotmail in the HTTP Mail Service Provider box and then click Next followed by clicking Finish.
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Add a reminder |
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Tuesday, 24 October 2006 15:55 |
To add a reminder, click on Calendar on the bottom left of the Outlook window. In the top left of the window select the date you wish to set a reminder on, and on the right double click on a time and the reminders configuration window will open.
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Adding words to the dictionary |
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Sunday, 22 January 2006 19:07 |
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Tools, options, spelling, edit custom dictionary – Add words that you use frequently and “appear” to be misspelt.
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Automatically check spelling before sending |
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Saturday, 21 January 2006 11:25 |
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Tools > Options > Spelling and tick always check spelling before sending.
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Automatically move specific e-mails into specific folders. |
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Saturday, 21 January 2006 11:29 |
Tools, Rules and alerts – Setup automatic processing of your e-mails.
Move specific e-mails from specific people to specific folders.
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Changing the default message font |
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Friday, 19 May 2006 12:56 |
From the top of the window select Tools and then Options.
Go to the Mail Format tab.
From under Stationary and Fonts click Fonts.
From here you can set the default font for composing a new message, when replying or forwarding a message as well as composing a message in plain text.
Once you are done configuring as you wish confirm the chaneg by clicking OK.
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Create an e-mail signature |
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Sunday, 22 January 2006 19:06 |
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Tools, options, mail format, signatures – Setup a signature that goes with every e-mail you send.
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Default reminder for calender appointments |
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Monday, 27 February 2006 16:48 |
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Get a reminder for every appointment made.
Outlook 2003: Tools, options, preferences – Check the box that says “Default reminder” so that you always get a reminder for your appointments, or turn it off.
Note: Microsoft Exchange / Outlook users have to be using their mailbox calendar
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Enable the sending of Blind Carbon Copies (Bcc) |
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Friday, 19 May 2006 12:48 |
Begin composing a new e-mail message and then from the top of the window select View, and make sure Bcc Field is ticked.
Now when composing a new e-mail from the menu Use the Bcc... field like the To... and Cc... fields.
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Enabling other toolbars |
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Monday, 27 February 2006 16:50 |
Go to View > Toolbars. From here you can set Outlook display any toolbar you wish simply by left clicking on the desired toolbar once.
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Read more...
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Give your e-mails some colour and uniqueness |
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Sunday, 22 January 2006 19:06 |
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Tools, options, mail format, stationery picker – Give your e-mails some colour and uniqueness by using a background in all your e-mails.
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Keep your mailbox in order |
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Saturday, 21 January 2006 11:06 |
Tools, options, other, autoarchive
Keep your mailbox in order by changing these options, especially "clean out items older than".
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Keyboard shortcut: Composing a new mail message |
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Sunday, 22 January 2006 19:04 |
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Control + N – Use this keyboard short cut to start off a new mail message.
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Keyboard shortcut: Create a new appointment |
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Thursday, 18 May 2006 16:18 |
Press Ctrl + Shift + A to create a new appointment.
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Keyboard shortcut: Send/Receive new Emails |
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Thursday, 18 May 2006 16:21 |
To send and receive all new Emails, press F9.
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Out of Office Assistant |
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Saturday, 21 January 2006 11:29 |
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Tools, Out of Office Assistant – Setup an automatic reply advising that you’re away from the office and maybe some further instructions for them.
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Perform a periodic scan for viruses |
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Sunday, 22 January 2006 19:02 |
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Tools, scan folder – Do a periodic scan for viruses. (must have panda anti-virus installed).
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Request a receipt for messages that have been read |
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Saturday, 21 January 2006 11:23 |
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Tools, option, preferences, e-mail options, tracking options - request a receipt for messages that have been read.
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Searching for a message |
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Saturday, 21 January 2006 11:27 |
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Control + E or Tools, "Find" – A Find dialogue box comes up, enter any word(s) and it will find all the messages with those "find words" in your current folder.
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Setting up a reply to a message reminder |
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Friday, 19 May 2006 12:52 |
To get reminded to reply to a message in Outlook:
Right-click on the message you want to set the reminder for.
Select Flag for Follow Up from the context menu.
Choose the date when you have to completed the task.
Click OK.
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Show the Reminders window |
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Thursday, 18 May 2006 16:19 |
Go to View > Reminders window to show your present reminders.
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Use the Organize feature |
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Tuesday, 14 November 2006 13:36 |
Using the Organize feature, you can format and move Emails from specific people/Email addresses to certain folders.
To open the Organize feature, click on Tools and then Organize.
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View your contacts/address book |
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Tuesday, 24 October 2006 15:57 |
To view your contacts/address book in Outlook, on the bottom left of the Outlook window, click on Contacts.
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(C) 2006 Systems & Solutions |
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